Reconcile a Batch Payment

In Clickentry, you can reconcile a batch payment with the payment going out of your bank account. You need to edit the batch first if the statement line total doesn’t match the batch payment. 

Single Batch Payment to one Bank Statement Line 

Batch Payment Matches the Bank Statement Line 

Clickentry suggests a match in the bank reconciliation screen If the bank statement line gets matched up exactly with the batch payment. 

While reconciling the statement line, check whether Clickentry has suggested the correct batch payment or not. If it’s correct then click Ok to reconcile. 

Batch Payment is Greater than the Bank Statement Line 

If the batch payment total in Clickentry is more than the bank statement line, your bank may not have processed a bill payment, or a partial payment was applied to the bill. 

1. Check out which of the bill payment hasn’t processed or if a partial payment is applied. 

2. You need to edit the batch payment so that you can remove the unprocessed payment or record a part payment.  

3. Now you can match the bank statement line with the amended Clickentry batch payment. 

You will need to pay the payments again that have not processed by your bank. 

Batch Payment is less than the Bank Statement Line 

You may not record a payment transaction correctly if the batch payment total in Clickentry is less than the bank statement line. Also, there might be a bill overpayment. 

1. Check out which payment has not been recorded correctly or if an overpayment has paid. 

2. You need to edit the batch payment so that you can record the correct payment. In case you have made an overpayment then you can directly record this on the bill. 

3. Now you can match the bank statement line with the amended Clickentry batch payment. 

Single Batch Payment to Multiple Statement Lines 

In case the payments are shown as individual statement lines going out of your bank account then follow the steps:  

1. Note down all the bills in the batch payment. 

2. Now delete the batch payment so that bill payments can be removed from all bill payments. It will return the bills to awaiting payment status. 

3. Now using Find & Match reconcile each bank statement line with the individual bill. 

Multiple Batch Payments to a Single Bank Statement Line 

If multiple batch payments have been created to record the single payment going out of your bank account then reconcile the bank statement lines to using the Find & Match.