Reconcile a Batch Deposit

• You can reconcile a batch deposit in Clickentry when the payment appears in your bank account. 
• You can match both a single batch deposit with one or more statement lines and multiple batch deposits with a single statement line.  

Single Batch Deposit to One Bank Statement Line 

Clickentry suggests a match in the bank reconciliation screen if the batch deposit matches exactly to one of the bank statement lines imported for the payment received in your bank. 

Batch Deposit is Greater than the Bank Statement Line 

If the batch deposit in Clickentry is greater than that of the bank statement line, It may be the reason that some payments have not been deposited into your bank account, or a customer might have made a part payment. 

1. Check out which of the payments haven’t been deposited or if a partial payment is made. 

2. You need to edit the batch deposit so that you can remove the undeposited payment. Otherwise, record a part payment. 

3. Now you can match the bank statement line with the amended Clickentry batch deposit.  

Batch Deposit is Less than the Bank Statement Line 

If the batch deposit in Clickentry is less than the bank statement line then it may be due to an incorrectly recorded invoice payment. 

1. Check out which of the payments haven’t been deposited or if you have paid an overpayment. 

2. You need to edit the batch deposit so that you can record the correct payment. In case you have made an overpayment then you directly record this on the invoice. 

3. Now you can match the bank statement line with the amended Clickentry batch deposit. 

Single Batch Deposit to Multiple Bank Statement Lines 

In your bank account if you see the individual bank statements then you will need to: 

1. Note down the invoices in the batch deposit. 

2. Now delete the batch deposit so that payments can be removed from all the invoices. It will return the invoices to the Awaiting Payment status 

3. Now using Find & Match reconcile each bank statement line with the individual invoices. 

Multiple Batch Deposits to a Single Bank Statement Line 

If multiple batch deposits have been created to record the single deposit into your bank account then reconcile the bank statement lines to using the Find & Match.