Enter Unpaid Invoices and Bills for your Opening Balances

• You should enter only the unpaid customer invoices and supplier bills at your opening date.  
• The total due for invoices and bills must equal the opening balances for accounts receivable and accounts payable.  
• Enter only the unpaid balance for the invoice, bill or credit note that has been partially paid. 

About Entering Unpaid Transactions 

After entering your accounts receivable and accounts payable balances, you need to enter each: 

• Sales invoice or customer credit note with an outstanding balance as of your opening balance date. 
• Bill or supplier credit note with an outstanding balance as of your opening balance date. 

When you have entered these unpaid invoices, bills and credit notes into Clickentry, it means now you will be able to match these entries to the payments in your bank account. You can also apply credit to these invoices and bills. It helps you in making sure that your reporting is correct from day one. 

To see the value and all details of any pre-conversion transactions already in Clickentry, you can run the Aged Receivables Summary report and the Aged Payables Summary report for the day before your opening balance date. 

Note: If there is an invoice, bill or credit note that is partially paid as of your opening balance date then you should use the remaining balance as its total in Clickentry.  

Entering Customer Invoices and Credit Notes 

• Clickentry allows you to use the invoice number from your previous system. For this, just enter the original invoice number in place of INV-xxxx. 
• Using the tab key on your keyboard, you can move from one field to the next. 
• Clickentry suggests you not to use the tracked inventory items in these invoices. You can avoid double-counting by importing inventory items and then enter inventory opening balances separately. 

Enter an Invoice 

1. Once you’ve submitted your Accounts Receivable balances, click on the Add Invoice button. 

2. In the To field, enter the name of your customer’s business or organization. When you start typing the name, it will show you existing contacts. Either you can select from these accounts or you can create a new contact name. 

3. Enter the date and due date of the invoice. 

4. You can enter the invoice number from your previous system, or use Clickentry’s default. 

5. Select either option from accounts are: 
   • Amounts are tax Inclusive: If tax is included in the net amount that is equal to the gross amount of the Item. 
   • Amounts are tax exclusive: If tax is not included in the net amount and will be charged separately. 
   • Amounts don’t include tax: If the item or service is not taxable.  

6. Enter the required information in the remaining fields: description, quantity, price, any discount applied, account, tax rate, and amount. 

7. Click on the Save button. 

Enter a Customer Credit Note 

1. Once you’ve submitted your Accounts Receivable balances, click on the Add Credit Note button. 

2. In the To field, enter the name of your customer’s business or organization. When you start typing the name, it will show you existing contacts. Either you can select from these accounts or you can create a new contact name. 

3. Inthe Date field, set the date for the original credit note. 

4. In the CreditNote# field, enter the credit note number from the former accounting system or use Clickentry’s default. 

5. Select either option from accounts are: 
   1. Amounts are tax Inclusive: If tax is included in the net amount that is equal to the gross amount of the Item. 
   2. Amounts are tax exclusive: If tax is not included in the net amount and will be charged separately. 
   3. Amounts don’t include tax: If the item or service is not taxable.  

6. Enter the required information in the remaining fields: description, quantity, price, any discount applied, account, tax rate, and amount. 

7. Click on the Save button. 

Entering Supplier Bills and Credit Notes 

• Using the tab key on your keyboard, you can move from one field to the next. 

• Clickentry suggests you not to use the tracked inventory items in these bills. You can avoid double-counting by importing inventory items and then enter inventory opening balances separately. 

Enter a Bill 

1. Once you’ve submitted your Accounts Payable balances, click on the Add Bill button to open your first bill. 

2. In the From field, you can enter the name of the supplier from whom you received the bill. Here you can also create a new contact record for that particular supplier. 

3. Set the date and due date of the original bill. 

4. Select either option from accounts are: 
   • Amounts are tax Inclusive: If tax is included in the net amount that is equal to the gross amount of the Item. 
   • Amounts are tax exclusive: If tax is not included in the net amount and will be charged separately. 
   • Amounts don’t include tax: If the item or service is not taxable.  

5. Enter the required information in the remaining fields: description, quantity, price, any discount applied, account, tax rate, and amount. 

6. Click on the Save button. 

Enter a Supplier Debit Note 

1. Once you’ve submitted your Accounts Payable balances, click on the Add Debit Note button to open your first bill. 

2. In the To field, you can enter the name of the supplier for whom you have created the debit note. Here you can also create a new contact record for that particular supplier. 

3. In the Date field, set the date of the original debit note. 

4. Enter the Debit Note number from your previous accounting system or use Clickentry’s default. 

5. Select either option from accounts are: 
   • Amounts are tax Inclusive: If tax is included in the net amount that is equal to the gross amount of the Item. 
   • Amounts are tax exclusive: If tax is not included in the net amount and will be charged separately. 
   • Amounts don’t include tax: If the item or service is not taxable.  

6. Enter the required information in the remaining fields: description, quantity, price, any discount applied, account, tax rate, and amount. 

7. Click on the Save button.