Set up an Expense
Set up an Expense
- In the Account menu, select Expense Claims.
- Click on Create Expense Claim button.
- Update the expense claim fields.
- Depending on the user role, save as a draft or approve the Expense.
Expense Claim Fields Explained
| Fields | Description |
| Receipt from | Here you enter the name of the person or organization who has sent the expense receipt. |
| Receipt Date | Enter the date of expense. This will be displayed on the expanse. |
| Reference | In the reference field, you can add any specific information to expense that will help you in searching the expense. This field has a 50 character limit. |
| Amounts are | Select either option: Amounts are tax Inclusive: If tax is included in the net amount that is equal to the gross amount of the Item. Amounts are tax exclusive: If tax is not included in the net amount and will be charged separately. Amounts don’t include tax: If the item or service is not taxable. |
| Description | Here you can add some text to describe the goods or services you’re ordering for. |
| Qty | In the Qty field, you can add the Quantity of the Goods you have bought. |
| Unit Price | Here you add the Price per Item. |
| Account | In Accounts dropdown you can choose the Nominal Code which belongs to the Item. You can add a new Nominal Code from the Add Account button given in Dropdown. |
| Tax Rate | In Tax Rate, either you can select from the given tax rate options or you can add new custom tax from Add Tax Button given in Dropdown. |
| Mobile | |
| Currency | The expenses will be recorded in the base currency, you can not change it. |
| Total | Total is the overall amount that you are claiming from the receipt or bill. |
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